Microsoft Word Tips

Microsoft Office 2010 is the latest and greatest version of the powerful software package for home and business use. There are several simple Microsoft Word tips that can make your document stand out in a crowd.

An important feature that has been around since the 2007 edition of Microsoft Word is the ability to select or create a theme document. A theme is a set of fonts, colors, and graphical effects that a user can apply to an entire document with just a click of the mouse. These themes are also available for documents created in Microsoft Excel and PowerPoint so all of a company’s documents can have a new and consistent look. This feature is very desirable for small business so customers can recognize your documents at a glance.

You’ll find an entire set of built-in themes on the themes gallery on the page layout tab, in the Themes group. You can mix and match the colors, effects, and fonts of the themes to create a custom look. Simply select different colors, effects, and fonts from their respective galleries on the Page Layout tab.

Microsoft Word 2010 also makes it easy to add graphics to your document to illustrate any key points you may have. All you have to do is choose a layout from the SmartArt graphics. The graphic that you choose will depend on the type of message the user is trying to convey. For example, if the user wants to illustrate connections, a Relationship layout is the best choice. If the user wants to display a decision tree or flowchart, a Hierarchy graphic is the best way to go. To show how parts relate together as a whole, a Matrix flowchart is the best choice.

One of the easiest ways to customize a Word document is to use the built-in headings provided. To add a heading style simply type the text you want as a header and highlight it. On the Home tab, in the Styles group, click the heading style that suits you best. If you don’t find one that suits you can can click the More button to expand the Quick Styles library and place your pointer over the style you’d like to preview and click the one you want.

Custom themes and headings are just a few of the many ways a user can make their documents unique using Microsoft Word 2010.

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